Privacy Policy

Body Politic Dance – Privacy Policy

Last updated: 24/3/2026

Body Politic Dance is committed to protecting your privacy and handling your personal data transparently and securely.

This policy explains how we collect, use, and protect personal information when you:

  • Book or attend classes
  • Contact us
  • Use our website or booking system
  • Engage with our programmes

1. Who We Are

Body Politic Dance is a UK-registered charity and dance organisation based in Oxford delivering hip hop classes, training, and creative programmes for young people.

We are the data controller, meaning we are responsible for how your personal data is used.

Contact:

Email: info@bodypoliticdance.com

Address: Pegasus Theatre, Magdalen Road, Oxford, OX4 1RE

2. What Information We Collect

a) Information you provide

When you book via our website or ClassForKids, we may collect:

  • Parent/carer name and contact details
  • Child’s name, date of birth, and age
  • Emergency contact details
  • Medical information and access needs (where relevant)
  • Booking and attendance information

b) Payment information

Payments are processed securely via third-party providers integrated with ClassForKids.

We do not store full card details.

c) Website usage data

When you use our website, we may collect:

  • IP address and device information
  • Pages visited and usage data
  • Cookies (see section below)

d) Photos & videos

We may capture images or videos during classes, events, or performances (with consent).


3. How We Use Your Information

We use your data to:

  • Manage bookings, registers, and attendance through ClassForKids
  • Communicate important updates (e.g. timetable changes)
  • Ensure participant safety and wellbeing
  • Deliver classes and programmes effectively
  • Process payments
  • Improve our services and website
  • Promote our work (with consent only)

4. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

  • Contract – to provide the classes you have booked
  • Legitimate interests – to operate and improve our services
  • Legal obligation – for safeguarding and record keeping
  • Consent – for marketing and use of images/videos

5. Sharing Your Data

We do not sell your data.

We may share your data with:

  • ClassForKids, which securely stores booking and participant data on our behalf
  • Payment providers used within ClassForKids
  • Staff and freelance teachers delivering sessions
  • Trusted partners where necessary for programme delivery
  • Authorities where required for legal or safeguarding reasons

All third parties are required to process your data securely and in line with data protection laws.


6. How We Store & Protect Your Data

  • Your data is stored securely within ClassForKids and our internal systems
  • Access is restricted to authorised staff only
  • We use appropriate technical and organisational measures to protect your data

7. How Long We Keep Your Data

We retain personal data only as long as necessary, including:

  • While your child is actively enrolled
  • As required for safeguarding, legal, or financial records

After this, data is securely deleted or anonymised.


8. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict or object to processing
  • Request transfer of your data

You can also raise concerns with the UK’s data protection regulator, the Information Commissioner's Office (ICO).


9. Cookies

Our website may use cookies to:

  • Improve your experience
  • Understand how the site is used

You can manage cookie preferences through your browser settings.


10. Photography & Marketing

We may use photos/videos for:

  • Social media and website
  • Marketing and funding reports

We will always seek clear consent, and you can withdraw this at any time.


11. Third-Party Links

Our website may include links to third-party websites.

We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website.